EventParticipant

Tracks a person's participation in an event including invitation delivery, RSVP response, and actual attendance. Supports role assignment, check-in/check-out times, and absence tracking.

19 properties

Schema

Properties

Property	Type	Mode	Description	Required
event	Event	stored	Reference to the Event this participation relates to (can reference any entity extending Event)	Required
participant	Person	stored	Reference to the Person participating in the event	Required
invitationStatus	string	stored	Status of the invitation to this participant Values: `not-sent, sent, delivered, opened, bounced` Example: `"delivered"`	Required
responseStatus	string	stored	Participant's response to the invitation (RSVP status) Values: `pending, accepted, declined, tentative, no-response` Example: `"accepted"`	Required
respondedAt	datetime	stored	Date/time when the participant responded to the invitation Example: `"2024-11-25T10:30:00Z"`	Optional
attendanceStatus	string	stored	Actual attendance status for the event Values: `expected, attended, no-show, late, left-early, excused` Example: `"attended"`	Required
checkedInAt	datetime	stored	Date/time when participant checked in or arrived Example: `"2024-12-01T13:55:00Z"`	Optional
checkedOutAt	datetime	stored	Date/time when participant left the event Example: `"2024-12-01T15:10:00Z"`	Optional
role	string	stored	Role or function of this participant in the event Values: `organizer, presenter, speaker, moderator, attendee, observer, required, optional` Example: `"attendee"`	Optional
isRequired	boolean	stored	Whether this participant's attendance is required for the event to proceed Example: `true`	Optional
declineReason	string	stored	Reason provided by participant for declining the invitation Example: `"Schedule conflict with another meeting"`	Optional
absenceReason	string	stored	Reason for not attending (for no-shows or excused absences) Example: `"Unexpected illness"`	Optional
notes	string	stored	Additional notes about this participant's involvement Example: `"Will join 15 minutes late due to previous commitment"`	Optional
reminderSent	boolean	stored	Whether a reminder was sent to this participant Example: `true`	Optional
reminderSentAt	datetime	stored	Date/time when the last reminder was sent Example: `"2024-11-30T09:00:00Z"`	Optional
metadata	json	stored	Additional participant-specific metadata (dietary restrictions, accessibility needs, etc.) Example: `{"dietaryRestrictions":"vegetarian","accessibilityNeeds":"wheelchair access"}`	Optional
hasResponded	boolean	calculated	Whether the participant has responded to the invitation (responseStatus is not pending or no-response)	Optional
willAttend	boolean	calculated	Whether the participant confirmed they will attend (responseStatus is accepted)	Optional
didAttend	boolean	calculated	Whether the participant actually attended the event (attendanceStatus is attended)	Optional

Examples

Example 1

{
  "@type": "EventParticipant",
  "event": {
    "@type": "Event",
    "title": "Q1 Planning Meeting"
  },
  "participant": {
    "@type": "Person",
    "givenName": "Jane",
    "familyName": "Smith"
  },
  "invitationStatus": "delivered",
  "responseStatus": "accepted",
  "respondedAt": "2024-11-25T10:30:00Z",
  "attendanceStatus": "attended",
  "checkedInAt": "2024-12-01T13:58:00Z",
  "role": "required",
  "isRequired": true,
  "reminderSent": true,
  "reminderSentAt": "2024-11-30T09:00:00Z"
}

Example 2

{
  "@type": "EventParticipant",
  "event": {
    "@type": "Event",
    "title": "Medical Consultation"
  },
  "participant": {
    "@type": "Person",
    "givenName": "John",
    "familyName": "Doe"
  },
  "invitationStatus": "delivered",
  "responseStatus": "accepted",
  "respondedAt": "2024-11-20T14:00:00Z",
  "attendanceStatus": "attended",
  "checkedInAt": "2024-12-01T13:55:00Z",
  "checkedOutAt": "2024-12-01T14:35:00Z",
  "role": "attendee",
  "isRequired": true,
  "reminderSent": true,
  "reminderSentAt": "2024-11-30T18:00:00Z"
}

Example 3

{
  "@type": "EventParticipant",
  "event": {
    "@type": "Event",
    "title": "Team Standup"
  },
  "participant": {
    "@type": "Person",
    "givenName": "Bob",
    "familyName": "Wilson"
  },
  "invitationStatus": "delivered",
  "responseStatus": "declined",
  "respondedAt": "2024-11-28T11:00:00Z",
  "attendanceStatus": "excused",
  "role": "optional",
  "isRequired": false,
  "declineReason": "Conflict with client meeting",
  "absenceReason": "Prior commitment with external client"
}

Example 4

{
  "@type": "EventParticipant",
  "event": {
    "@type": "Event",
    "title": "Board Meeting"
  },
  "participant": {
    "@type": "Person",
    "givenName": "Alice",
    "familyName": "Brown"
  },
  "invitationStatus": "delivered",
  "responseStatus": "accepted",
  "respondedAt": "2024-11-15T09:00:00Z",
  "attendanceStatus": "no-show",
  "role": "required",
  "isRequired": true,
  "absenceReason": "Emergency - family situation",
  "reminderSent": true,
  "reminderSentAt": "2024-11-21T08:00:00Z"
}

Example 5

{
  "@type": "EventParticipant",
  "event": {
    "@type": "Event",
    "title": "Webinar: Product Launch"
  },
  "participant": {
    "@type": "Person",
    "givenName": "Charlie",
    "familyName": "Davis"
  },
  "invitationStatus": "delivered",
  "responseStatus": "tentative",
  "respondedAt": "2024-11-26T16:00:00Z",
  "attendanceStatus": "expected",
  "role": "presenter",
  "isRequired": true,
  "notes": "Preparing presentation slides, will confirm 2 days before",
  "metadata": {
    "presentationTopic": "New Feature Demo",
    "estimatedDuration": "20 minutes"
  }
}